Mail Clerk

Job Title: Mail Clerk
Job Number: GOV22
Application Deadline: Open Until Filled
Location Rosslyn, VA
Clearance: Ability to obtain and maintain a security clearance required. Candidate must be a US Citizen.

General Description:

Process all incoming and outgoing mail, as well as distributing internal documents, updating correspondence guidelines and maintaining the organization of copy rooms.

Process all invoices sent to the invoice folder and IPP

Receive, process and log all packages.

Process approved contracts, amendments documents, proposals, maintain the contracts proposal log.

Process any FedEx or DHL upon request. (Out-going packages.)

Review, process, and log all incoming un-classified mail and packages. Check and verify for the presence of all stated attachments; contract originator or appropriate staff if discrepancies are found.

Receive and process all electronic reports

Receive and distribute mail (electronically by scanning all documents) and packages to appropriate individuals. (Processing of these packages is included on the Correspondence Guidelines.)

Review and distribute incoming agency fax, emails, and other electronic documents to staff in accordance with the Correspondence Guidelines.

Process Invoices, sent by mail, e-fax or emailed to invoices

Scan all CD-ROMS and USB drives for viruses prior to distribution.

Maintain the e-fax mailbox.

Notify Managers of any changes that need to be made to the Correspondence Guidelines.

Assist with library report scanning.

Maintain common areas, workrooms, supply and storage rooms

Maintain mail slots

Other duties as assigned